Printing SBU: A Comprehensive Guide to Printing Services at Your University

Printing SBU, or printing services at Stony Brook University, plays a crucial role in the academic lives of students. Whether it’s for coursework, research papers, or printing out important documents, having access to reliable and efficient printing services is essential. This comprehensive guide aims to provide you with all the information you need to know about printing SBU, from the various printing options available to tips for optimizing your printing experience.

In this guide, we will cover a range of topics related to printing SBU. We will start by exploring the different printing facilities on campus, including their locations, operating hours, and available services. Additionally, we will delve into the types of printing options available, such as black and white printing, color printing, and large-format printing, and provide an overview of their costs and specifications.

Understanding Printing Locations and Services

Stony Brook University provides students with convenient access to printing facilities across campus. These locations are strategically placed in areas frequented by students, making it easier to print their documents. The main printing centers, such as the Melville Library and the Student Activities Center, offer comprehensive printing services, including black and white and color printing, as well as large-format printing for posters and banners.

Additionally, there are satellite printing stations available in various academic buildings and dormitories. These stations are equipped with printers and copiers, allowing students to print their documents without having to travel long distances. Satellite printing stations are particularly useful for students who need quick access to printing services during breaks between classes.

Main Printing Centers

The main printing centers at Stony Brook University are located in central areas of the campus, ensuring easy accessibility for all students. The Melville Library, for instance, houses a state-of-the-art printing facility on its lower level, equipped with a wide range of printing and copying options. Students can simply bring their USB drives or access their documents through the university’s printing network to print their materials.

Another main printing center is situated in the Student Activities Center, a bustling hub for student life. Here, students can find a dedicated printing area with self-service printers and copiers. The Student Activities Center printing center is designed to accommodate high printing volumes, making it an ideal choice for students with extensive printing needs.

Satellite Printing Stations

In addition to the main printing centers, Stony Brook University offers satellite printing stations in various academic buildings and dormitories. These stations are equipped with printers and copiers, providing students with convenient access to printing services within close proximity to their classes or living quarters.

Some of the satellite printing stations are located in academic buildings such as the Engineering Building, the Health Sciences Center, and the Harriman Hall. These stations are equipped with high-quality printers that can handle both black and white and color printing. Students can simply log in to their university accounts to access their documents and send them to print.

Dormitories also feature satellite printing stations to cater to students’ printing needs. For example, the Mendelsohn Quad and the Tabler Quad have dedicated printing stations available to residents. These stations are equipped with user-friendly printers, allowing students to easily print their assignments and other necessary documents without leaving the comfort of their living spaces.

Printing Costs and Payment Methods

Printing costs at Stony Brook University vary depending on the type of printing service and the size of the document. It’s important for students to be aware of these costs to effectively manage their printing budgets. The following sections outline the pricing structure for different printing options and the available payment methods.

Black and White Printing

Black and white printing is the most basic and affordable printing option available at SBU. The cost per page for black and white printing is typically lower compared to color printing. Students can expect to pay around $0.10 to $0.15 per page for black and white printing services. This pricing includes standard paper and toner costs.

For students who require a large number of black and white prints, SBU offers discounted rates for bulk printing. The exact pricing for bulk black and white printing can vary based on the volume of pages being printed. It’s recommended to check with the printing center or consult the university’s official website for the most up-to-date pricing information.

Color Printing

Color printing is a popular option for students who need to print visually engaging materials such as presentations, posters, or photographs. However, it is important to note that color printing usually comes at a higher cost compared to black and white printing. The price per page for color printing at SBU can range from $0.25 to $0.50, depending on factors such as the size and complexity of the print.

Similar to black and white printing, SBU offers discounted rates for bulk color printing. This can be particularly beneficial for students working on group projects or preparing for events that require multiple color prints. To take advantage of these discounts, it is advised to inquire about bulk pricing options at the printing centers or consult the university’s official website.

Large-Format Printing

Stony Brook University provides large-format printing services for students who need to print posters, banners, or other oversized materials. Large-format printing offers a professional and impactful way to showcase research projects, presentations, or artistic creations. The cost of large-format printing at SBU varies depending on the size and type of paper used.

The pricing for large-format printing typically includes the cost of paper, ink, and any additional services such as lamination or mounting. It is important for students to consult with the printing center staff to determine the exact costs associated with their specific large-format printing needs. Prices can range from $5 to $20 per square foot, so it’s essential to plan and budget accordingly.

Payment Methods

Stony Brook University provides students with multiple payment options to facilitate a seamless printing experience. The primary payment method accepted at the printing centers is the student’s campus ID card, which is linked to their university account. Students can load funds onto their ID cards using various methods, such as online payments or cash deposits at designated locations.

Alternatively, some printing centers also accept cash payments for printing services. However, it is worth noting that using the ID card for payments is more convenient and eliminates the need to carry cash. Students are encouraged to keep their ID cards topped up with sufficient funds to avoid any printing interruptions.

To ensure a smooth payment process, it is advisable for students to familiarize themselves with the university’s online printing system. This system allows students to manage their printing accounts, check their balances, and view their printing history. By accessing this system, students can keep track of their printing expenses and make informed decisions about their printing needs.

Optimizing Printing Quality

When it comes to printing, achieving high-quality results is essential to effectively convey information and make a professional impression. By following the tips and techniques outlined in this section, students can optimize their printing quality and ensure their printed materials look their best.

Paper Selection

The choice of paper can significantly impact the overall print quality. Stony Brook University offers a variety of paper options for students to choose from, including standard copy paper, matte paper, and glossy paper. Each type of paper has its own distinct characteristics and is suitable for different purposes.

For everyday printing needs, such as assignments and lecture notes, standard copy paper is typically sufficient. It is affordable, versatile, and readily available at all printing centers. However, for materials that require a more professional and polished look, such as resumes or portfolios, students may opt for matte or glossy paper. These types of paper enhance the colors and details of the prints, resulting in a sharper and more visually appealing outcome.

It’s important to consider the specific requirements of the printed materials and choose the appropriate paper accordingly. Consulting with the printing center staff or seeking advice from fellow students can be helpful in determining the best paper option for each printing project.

Print Settings

Adjusting print settings can make a significant difference in the final print quality. Before sending a document to print, it is essential to review and customize the print settings based on individual preferences and requirements. The following aspects should be considered when adjusting print settings:


The resolution refers to the level of detail captured in the print. Higher resolution settings result in crisper and more vibrant prints, especially when printing images or graphics. However, it’s important to strike a balance between resolution and file size, as higher resolutions can significantly increase the file size and printing time.

For most standard printing needs, a resolution of 300 dots per inch (DPI) is recommended. This resolution ensures good print quality without sacrificing file size or printing speed. However, for large-format printing or materials that require a high level of detail, a resolution of 600 DPI or higher may be necessary.

Paper Type

Selecting the appropriate paper type in the print settings ensures that the printer optimizes the color and ink distribution for the specific paper being used. By choosing the correct paper type, students can enhance color accuracy and prevent issues such as ink bleeding or smudging.

When printing at SBU, the available paper types are typically listed in the print settings dialogue box. Students should select the corresponding paper type that matches their chosen paper, such as plain paper, matte paper, or glossy paper. This simple adjustment cansignificantly improve the overall print quality and ensure that the colors appear vibrant and true to life.

Print Preview

Before sending a document to print, it is highly recommended to utilize the print preview feature available in most printing software. Print preview allows students to review how the document will appear when printed and make any necessary adjustments or corrections.

By carefully examining the print preview, students can identify potential issues such as formatting errors, cut-off text or images, or incorrect page layouts. This step helps to avoid wasted paper and ensures that the final printout meets the desired specifications.

File Formats

The choice of file format can impact the print quality and compatibility with different printing systems. When preparing documents for printing, it is advisable to use file formats that preserve the integrity of the content and ensure accurate reproduction.

For text-heavy documents, such as essays or research papers, the most commonly used file format is PDF (Portable Document Format). PDFs are highly versatile, maintain consistent formatting across different devices, and are generally compatible with all printing systems. When saving a document as a PDF, it is important to ensure that the fonts and images are embedded to avoid any potential issues with font substitution or missing images.

When it comes to printing images or graphics, using a high-resolution image format such as TIFF (Tagged Image File Format) or PNG (Portable Network Graphics) is recommended. These formats preserve the quality and detail of the images, ensuring that they are accurately reproduced in the printout.

It is important to note that using file formats such as JPEG (Joint Photographic Experts Group) or GIF (Graphics Interchange Format) may result in a loss of quality due to compression. These formats are more suitable for web-based or digital viewing rather than printing purposes.

Color Calibration

Ensuring accurate color reproduction is crucial when printing materials that rely on color accuracy, such as photographs or design projects. Stony Brook University printing centers use calibrated printers to provide consistent and accurate color output. However, variations in color perception between computer screens and printed materials can still occur.

To minimize any discrepancies, it is recommended to calibrate the computer monitor used for designing or editing the documents. Display calibration tools, both hardware, and software-based, are available to help users adjust the monitor settings to match industry-standard color profiles. By calibrating the monitor, students can have a more accurate representation of the colors and ensure that the prints closely match their intended design.

It is worth noting that color calibration is not necessary for all printing needs, such as basic text documents or assignments. However, for projects that require precise color reproduction, taking the time to calibrate the monitor can significantly improve the final print quality.

Printing Etiquette and Policies

Stony Brook University has established printing etiquette and policies to ensure fair usage and efficient operation of the printing facilities. Familiarizing yourself with these guidelines will help maintain a positive printing experience for everyone on campus.

Printing Volume Restrictions

To prevent excessive printing and minimize paper waste, Stony Brook University imposes printing volume restrictions on students. These restrictions vary depending on the student’s academic status, such as undergraduate or graduate, and may be subject to change each semester.

Students are advised to check the university’s official website or consult with the printing center staff to determine the specific printing volume limits applicable to their academic program. By adhering to these restrictions, students can help conserve resources and ensure that printing services remain accessible to everyone.

Printing Time Limits

Stony Brook University printing centers have established time limits for printing sessions to accommodate all students’ needs efficiently. These time limits help prevent long waiting times and allow fair access to the printing facilities.

It is important for students to be mindful of the time limits and plan their printing sessions accordingly. If multiple documents or large printing jobs are required, it may be necessary to allocate sufficient time or consider utilizing the bulk printing services available at the centers.

Document Retrieval and Privacy

Printing centers at Stony Brook University have measures in place to ensure the privacy and security of students’ printed materials. Documents are held securely until they are retrieved by the student who initiated the print job. It is essential for students to collect their printed documents promptly to prevent any unauthorized access or accidental loss.

When retrieving printed materials, students are required to present their campus ID card or provide other forms of identification to verify their identity. This process ensures that the printed documents are released only to the intended recipient, maintaining confidentiality and privacy.

Acceptable Use Policy

Stony Brook University has established an Acceptable Use Policy that governs the appropriate use of printing services. This policy outlines the types of materials that are permissible for printing and those that are prohibited.

Students are expected to adhere to the Acceptable Use Policy and refrain from printing materials that violate copyright laws, contain offensive content, or promote illegal activities. It is important to review and understand this policy to avoid any potential violations that may result in disciplinary action.

Wireless Printing Options

With the increasing prevalence of mobile devices, wireless printing has become a convenient option for many students. Stony Brook University offers wireless printing services, allowing students to print their documents directly from their laptops, smartphones, or tablets. The following sections provide information on how to connect devices to the university’s printing network and print documents remotely.

Connecting to the Printing Network

Before utilizing wireless printing, students need to connect their devices to the university’s printing network. Stony Brook University provides detailed instructions on how to connect laptops, smartphones, and tablets to the network, which can be found on the university’s official website or obtained from the printing centers.

Typically, connecting a device involves selecting the appropriate wireless network, entering login credentials, and installing any necessary printing software or drivers. Once connected, the device will have access to the printing services provided by SBU.

Printing from a Laptop or Desktop Computer

Printing from a laptop or desktop computer requires the installation of the necessary printing software or drivers. Stony Brook University provides downloadable software packages that enable seamless integration with the university’s printing network.

Once the software is installed, printing options will become available within the standard print dialogue box of any application. Students can select the desired printer and adjust the print settings before sending the document to print. The document will be sent electronically to the chosen printer and can be retrieved from any printing center using the student’s campus ID card.

Printing from a Smartphone or Tablet

Printing from a smartphone or tablet typically involves using a dedicated printing app or utilizing the built-in printing functionality of the device’s operating system. Stony Brook University provides guidance on how to print from popular mobile operating systems, such as iOS and Android, on its official website.

Once the device is connected to the printing network and the necessary printing app or functionality is set up, students can select the document they wish to print and specify the desired print settings. The document will be transmitted wirelessly to the chosen printer, and students can retrieve their printed materials by presenting their campus ID card at the printing center.

Printing Services for Research and Thesis Projects

For students involved in research or working on a thesis project, specialized printing services may be required. Stony Brook University provides additional resources and support to facilitate the printing of research posters, dissertations, and other scholarly materials. The following sections outline the available services and provide information on how to access them.

Research Posters

Research posters are a common way to visually present findings and conclusions from research projects. Stony Brook University offers large-format printing services specifically designed for research posters. Students can create their posters using design software and then submit their files to the designated printing centers.

The printing centers have specialized equipment capable of producing high-quality research posters on a variety of paper types. Students can consult with the printing center staff for guidance on file formatting, paper selection, and any specific requirements for research poster printing.

Dissertations and Theses

Printing a dissertation or thesis is a significant milestone in a student’s academic journey. Stony Brook University provides guidelines and support for printing these lengthy scholarly documents. Detailed instructions on formatting requirements, paper selection, and binding options are available on the university’s official website.

Students have the option to print their dissertations or theses either at the main printing centers or at external printing services recommended by the university. It is important to review the guidelines carefully and plan ahead to ensure that the final printed copies meet the necessary specifications.

Other Scholarly Materials

In addition to research posters and dissertations, Stony Brook University offers printing services for other scholarly materials such as conference papers, portfolios, or academic presentations. Students can utilize the printing centers’ resources and expertise to produce professional-quality prints for these materials.

It is recommended to consult with the printing center staff or visit the university’s official website for detailed information on the available services, associated costs, and any specific requirements for printing other scholarly materials.

Sustainability and Eco-Friendly Printing

Stony Brook University is committed to promoting sustainability and encourages students to adopt eco-friendly printing practices. The following sections provide tips on how to minimize paper waste, utilize duplex printing, and make environmentally conscious choices when it comes to printing at SBU.

Minimizing Paper Waste

One of the key aspects of eco-friendly printing is minimizing paper waste. Students can take several steps to reduce the amount of paper used during printing:

– Print only when necessary: Before hitting the print button, consider whether a digital version of the document would suffice. Saving files digitally not only saves paper but also makes it easier to manage and access documents.

– Utilize print preview: Use the print preview feature to ensure that the document is correctly formatted and does not contain any unnecessary pages or errors. This can help avoid printing unnecessary pages and reduce paper waste.

– Print double-sided: Whenever possible, choose the duplex printing option to print on both sides of the paper. This effectively cuts the paper usage in half and reduces the need for additional sheets.

– Print multiple pages per sheet: Another way to minimize paper usage is by printing multiple pages on a single sheet. This can be done through the print settings, which allow for printing two, four, or more pages on a single sheet of paper.

Duplex Printing

Stony Brook University supports duplex printing, which enables students to print on both sides of the paper. Duplex printing not only reduces paper consumption but also saves storage space for printed materials.

Students can select the duplex printing option in the print settings and ensure that the document is formatted correctly for double-sided printing. It is important to note that not all printers support duplex printing, so it’s recommended to check with the printing center staff or refer to the university’s official website for information on which printers offer this feature.

Recycling and Paper Disposal

Proper disposal of printed materials is an essential part of eco-friendly printing. Stony Brook University provides recycling bins throughout the campus, including in the printing centers, for students to dispose of used paper and other recyclable materials.

Students are encouraged to recycle any unwanted or excess printed materials instead of throwing them in the regular trash. This helps reduce landfill waste and promotes a sustainable printing environment.

Troubleshooting Common Printing Issues

Printing can sometimes be a frustrating experience, especially when technical issues arise. This section provides troubleshooting tips for common printing problems that students may encounter.

Paper Jams

Paper jams are a common occurrence when printing. To resolve a paper jam:

– Follow the printer’s instructions: Most printers have clear instructions on how to remove paper jams. Consult the printer’s manual or look for instructions displayed on the printer’s screen.

– Gently remove the jammed paper: Carefully pull out the jammed paper in the direction indicated by the printer’s instructions. Avoid using excessive force to prevent further damage to the printer.

– Check for torn paper fragments: After removing the jammed paper, ensure that no torn fragments remain inside the printer. These fragments can cause recurrent paper jams if not completely removed.

Printer Connectivity Issues

If you are experiencing connectivity issues between your device and the printer:

– Check the Wi-Fi connection: Ensure that your device is connected to the correct Wi-Fi network and has a stable internet connection. Unstable or weak connections can cause printing errors.

– Restart the printer and device: Sometimes, a simple restart can resolve connectivity issues. Turn off both the printer and your device, then turn them back on and attempt to reconnect.

– Update printer drivers or software: Outdated or incompatible printer drivers can cause connectivity problems. Check the printer manufacturer’s website for the latest drivers or software updates and install them on your device.

Poor Print Quality

If your prints are coming out with poor quality, such as faded colors or streaks:

– Check ink or toner levels: Insufficient ink or toner can lead to faded prints. Verify the ink or toner levels in the printer and replace or refill them if necessary.

– Clean the print heads: Over time, print heads can become clogged with dried ink or toner, affecting print quality. Most printers have a cleaning function that can be accessed through the settings. Run the cleaning cycle to unclog the print heads.

– Adjust print settings: Review the print settings to ensure that the correct paper type and print quality options are selected. Experiment with different settings to find the optimal configuration for your desired print quality.

Accessible Printing Services for Students with Disabilities

Stony Brook University is committed to ensuring equal access to printing services for students with disabilities. The following sections outline the accommodations and assistive technologies available to make printing more accessible.

Accessible Printing Locations

Stony Brook University provides accessible printing locations equipped with assistive technologies to accommodate students with disabilities. These locations are designed to be easily accessible, with features such as ramps, wide doorways, and adjustable-height printing stations.

Students with disabilities can inquire with the university’s Disability Support Services or visit the printing centers’ websites for information on the locations of accessible printing stations.

Assistive Technologies

Stony Brook University printing centers offer assistive technologies to facilitate printing for students with disabilities. These technologies include:

– Screen reading software: Printing centers have computers equipped with screen reading software that enables students with visual impairments to access and interact with the printing systems.

– Large print options: Students with visual impairments can request large print options, such as increased font sizes or bold text, when utilizing the printing services. Printing center staff can assist in adjusting the settings to meet the students’ needs.

– Alternative format options: Students who require materials in alternative formats, such as Braille or electronic text, can request assistance from the Disability Support Services. The printing centers can work with the students and the support services to ensure that the materials are produced in the required format.

Future Developments and Upgrades

Stony Brook University is constantly evolving its printing services to meet the changing needs of students and technological advancements. The following sections explore potential future developments and upgrades planned for printing SBU.

Enhanced Mobile Printing Capabilities

As mobile devices become more advanced, Stony Brook University aims to enhance its mobile printing capabilities. This includes expanding the compatibility of printing apps, improving wireless connectivity, and introducing features that allow for seamless printing directly from mobile devices.

Students can look forward to more streamlined and user-friendly mobile printing options that enable them to print documents quickly and easily from their smartphones or tablets.

Expanded Sustainability Initiatives

Stony Brook University is committed to promoting sustainability in all areas, including printing services. The university plans to expand its sustainability initiatives by implementing additional measures to minimize paper waste, reduce energy consumption, and explore environmentally friendly printing technologies.

These initiatives may include the introduction of more advanced duplex printing options, increased availability of recycled paper, or the implementation of cloud-based printing systems to reduce the need for physical copies.

Student Feedback and Suggestions

Stony Brook University values the input of its students and actively seeks feedback and suggestions regarding printing services. The university encourages students to share their experiences, ideas, and recommendations to help shape the future of printing SBU.

Students can provide feedback through surveys, focus groups, or by reaching out to the printing center staff directly. Their input plays a crucial role in driving improvements and ensuring that printing services meet the evolving needs of the student community.

In conclusion, printing SBU is an essential service that supports the academic endeavors of students at Stony Brook University. By familiarizing yourself with the various printing options, locations, guidelines, and best practices outlined in this comprehensive guide, you can optimize your printing experience and make the most of the available resources. Whether you’re printing assignments, research projects, or creative materials, the printing services at SBU are designed to meet your needs while promoting sustainability and equal access for all students.

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